Administrative Assistant

Why Work For Us?

• Great Pay - opportunity to participate in AAA discretionary annual incentive plan or other incentive plans depending upon position
• 401k Matching – $1 for $1 company match up to 6% of eligible earnings per pay period
• Benefits – Medical, Dental, Vision, wellness program and more!
• Paid Holidays
• Paid Time Off – Team Members accrue paid time off monthly. Depending on position, an additional 24 hours per year are earmarked for volunteer activities.
• Collaborative Environment – AAA will value your contribution to providing exceptional service to our members
• Free AAA Classic Membership
• AAA Product Discounts
• Tuition Reimbursement Program

.

At AAA, our Team Members strive to deliver amazing service and help our Members outsmart life’s roadblocks. We believe everything you do outside of work adds to who you are at work. We're working to transform AAA for the next century with a mission to create Members for life by unleashing the innovative spirit of our Team Members.

NOTE: This role is hybrid and requires 3 days a week in our Walnut Creek, CA office.

Job Summary
Provides general clerical and administrative assistance to a department.

Essential Functions
• Prepares presentations, composes letters and routine correspondence, and researches information.
• Provides general clerical and administrative assistance to a department.
• Creates and maintains database, department organization charts and spreadsheet files.
• Maintains confidentiality of all corporate, personnel and research matters.
• Process new hire paperwork and on-boarding tasks.
• Performs reception and telephone duties, including signing for front office packages as well as sorting and distributing mail.
• May be required to make meeting and travel arrangements and may conduct training of other support staff.
• Administers office operations or specialized business functions.
• Manages the calendars and schedules appointments.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information.
• Types memos, payment requests and other department forms and documents.

Knowledge/Skills/Abilities
• Skilled in developing effective relationships, communication skills, managing expectations in a fast paced organization.
• Strong interpersonal, organizational, analytical, and communication skills.
• Demonstrates conflict resolution skills in developing recommendations and solutions to solve issues.
• Proficient in Microsoft Excel and PowerPoint system applications.
• Knowledge of office procedures and office practices.
• Strong written and verbal communication skills required.
• Bilingual communication skills (preferred).

Education & Experience
• 2 to 4 or more years of clerical, office and secretarial experience in a mid-to large company.
• 2 years in a corporate environment.
• High school diploma or GED.
• Associate Degree or some college coursework (preferred).

Work Environment/Physical Requirements
Works in an office environment sitting at a desk, table or computer workstation for extended periods of time. May travel by car, plane or other form of transportation to attend business meetings or conferences. Approximately 50-80 percent of the time spent on the job involves the use of a personal computer.

-